Pricing and Fees

Miami Valley Party Rentals – Payment, Delivery & Fee Structure

At Miami Valley Party Rentals, we believe in transparent pricing and clear policies so there are no surprises on your event day. Please review our full rental guidelines below.


💳 Payment & Quotes

  • Deposit: A 25% non-refundable deposit is required to reserve items.

  • Remaining Balance: Due one (1) day before delivery or pickup.

  • Quotes: Valid for 30 days. Pricing is subject to change without notice.


🚚 Delivery & Pickup

  • Standard Delivery: Included in your quote. Calculated per mile + a percentage of your order subtotal, with a $40 minimum.

  • Main Level Delivery/Pickup: Included.

  • Additional Fees Apply For: stairs, elevators, or distances over 50 ft. from the vehicle to the setup area.


🕒 Rental Periods & Business Hours

  • Weekend Rentals: Friday delivery/pickup – Monday return.

  • Weekday Rentals: Day-before delivery/pickup – Day-after return.

  • Business Hours:

    • Mon–Fri: 9 AM – 5 PM

    • Sat: 9 AM – 2 PM

    • Customer pickup & return by appointment only.


⏰ Special Deliveries

  • After-Hours Delivery/Pickup

    • 5–11 PM: $100

    • After 11 PM: $200

  • Exact Time Delivery: $50

  • Same-Day Delivery & Pickup: Required for parks & select venues. Starts at $50 (distance-dependent).

  • Last-Minute Orders: Must be placed at least 1 week in advance. Subject to availability. No same-day orders accepted.


🛠️ Setup & Tear-Down Services

  • Tables: $1.00 each

  • Chairs: $0.50 each

  • Tear-Down: Same rate as setup

  • Advance Arrangements Required: Must be scheduled prior to delivery; subject to crew availability.

  • Tent Setup: Included in tent rental.


🔒 Damage Waiver

  • Mandatory 10% rental protection (non-refundable).

  • Covers: Accidental damage & weather-related damage.

  • Does NOT Cover: Negligence, abuse, or loss.


⚠️ Additional Fees

  • Excessive Cleaning: Starts at $50 (e.g., mud, food, spills).

  • Replacement: Charged at full replacement cost for lost or non-repairable items.

  • Re-Delivery/Pickup: $100 for missed or rescheduled deliveries.


 

✨ Thank you for choosing Miami Valley Party Rentals. These policies are designed to keep your event stress-free and ensure our crew can provide safe, reliable service.